Article 1 – Name The name of the organization shall be the Ralph M. Captain Parent Teacher Organization (PTO).
Article II – Purpose The purpose of the Ralph M. Captain PTO is to organize and manage activities that enrich the educational experience of our children, to provide for the exchange of information and ideas between parents, teachers, and administrators, and to raise funds necessary to support these goals.
Article III – Members Section 1. Any parent, guardian, or other adult standing in loco parentis for a student at the school may be a member and shall have voting rights at regular or special meetings as noted in Article V. The principal and any teacher employed at the school may be a member and have voting rights at regular or special meetings as noted in Article V.
Section 2. Dues, if any, will be established by the executive board.
Article IV – Officers and Elections Section 1.Officers. The officers shall consist of two presidents, vice president of fundraising, vice president of communications, vice president of community service, vice president of hospitality, and a minimum of one secretary and treasurer.
Presidents. The presidents shall preside over meetings of the organization and executive board, serve as the primary contacts for the principal, represent the organization at meetings outside the organization, prepare the meeting agendas, coordinate the work of all the officers and committees so that the purpose of the organization is served.
Vice President of Fundraising. The vice president will coordinate the fundraising events for the organization.
Vice President of Communications. The vice president will coordinate all communications for the PTO. The vice president is responsible for maintaining the PTO website and group email mailings.
Vice President of Community Service. The vice president will be responsible for coordinating PTO community service activities.
Vice President of Hospitality. The vice president will coordinate hospitality functions at events, meetings, and coordinate teacher appreciation.
Secretary. The secretary shall: keep all records of the organization; takes, records, and distributes minutes; and sends notices of meetings to the membership. The secretary also keeps a copy of the minutes, bylaws, rules, membership list, and any other necessary supplies and brings them to meetings.
Treasurer. The treasurer shall receive all funds for the organization, keep an accurate record of receipts and expenditures, and pay out funds in accordance with the approval of the executive board and/or Financial Oversight Committee. He or she will present a financial statement to every meeting and at other times of the year when requested by the executive board and Financial Oversight Committee, and make a year-end report to the district and the Financial Oversight Committee.
Section 2.Nominations and Elections. Elections will be held at the second to last meeting of the school year. The executive board shall select candidates for each office and present the slate at a meeting held one month prior to the election. At that meeting, nominations may also be made from the floor. Voting shall be by voice vote if a slate is presented. If more than one person is running for an office, a ballot vote shall be taken.
Section 3. Eligibility. All members are eligible for office.
Section 4. Terms of Office. Officers are elected for one year and may serve no more than two (2) consecutive terms in the same office. Treasurers are elected for a two (2) year term and may serve no more than two (2) consecutive terms as treasurer. Each person elected shall hold only one office at a time.
Section 5. Vacancies. If there is a vacancy in the office of president, a vice president will be appointed to become the president at a special meeting of the executive board. At the next regularly scheduled meeting, a new vice president will be elected. If there is a vacancy in any other office, members can fill the vacancy through an election at the next regular meeting.
Section 6. Removal from Office. Officers can be removed from office by a two-thirds vote of those present (assuming a quorum) at a regular meeting of the where previous notice has been given.
Article V – Meetings Section 1.Regular Meetings. The executive board will determine, at least one month prior to the school year, the time and place for the regular meeting of the organization. The executive board will notify the members of meetings one week prior to the scheduled meeting.
Section 2. Special Meetings. Special meetings may be called by the president, any two members of the executive board, or five general members submitting a written request to the secretary.
Section 3. Quorum. The quorum shall be five members of the organization to include at least three executive officers.
